It is always exciting to land a new secretarial job, especially if it is your first attempt in the corporate world.
The first step is to write an appealing application letter even if you do not have the requisite experience the secretary role requires.
Let that not bother you. This article is that rescue-hero you’ve been searching for. Read with keen interest!
What are the roles of a Secretary?
A secretary serves an important role in any company. You will serve as the key administrative support for the team and executives, laying the groundwork for effective operations.
These are some of your responsibilities:
- Keeping a schedule – remembering meetings, gatherings, and deadlines.
- Communication: Responding to calls, emails, and inquiries.
- Writing and editing documents: Creating reports, presentations, and correspondence.
- Keeping records – organizing and conserving papers and files.
- Office administration – scheduling travel, keeping a check on office supplies, and occasionally even welcoming visitors.
See also: How To Write An Application Letter For a Teaching Job in Nigeria?
Secretary Application Letter with no Experience
The key to writing the best application letter is to highlight transferable skills that demonstrate your potential for success as a secretary.
These tips will come in handy;
- Concentrate on Academics: Did you excel at time management or project management while in school? Mention any relevant courses you’ve taken or your leadership positions in student organizations.
- Volunteering: Volunteering depicts initiative and useful skills. Write about the volunteering experiences that helped you hone your computing, communication, or organizational skills.
- Individual Achievements: planned a successful family gathering? Have you efficiently managed your own budget? These encounters indicate your ability to manage resources, plan ahead, and prioritize tasks. Find a way to intwine them.
What are the best Skills to highlight?
- Time management and organization: This shows your ability to manage multiple things at once efficiently.
- Communication Skills: Highlight concise and clear writing as well as spoken communication.
- Computer Skills: Proficiency in Word, Excel, and PowerPoint, and any other Microsoft Office Suite is a great advantage. Some project management software knowledge is a plus.
- Customer service skills: Discuss your abilities to be kind and professional when dealing with clients, the general public or difficult clients.
How to Write an Application Letter for a Secretary job in Nigeria Sample
Sample 1
Chioma Salami
chiomasalami@email.com
June 26, 2020
Mr. Chrissant
XYZ Holdings & co
54 Hephem Road, Ogun State
Dear Mr. Chrissant,
I’m writing to express my interest in the Secretary position, which is available on LinkedIn. Despite the fact that I lack formal secretarial experience, I have a solid foundation of transferable skills and am a very motivated learner.
During my time at the University of Lagos, I displayed great organizational and time management abilities by successfully managing coursework, extracurricular activities, and a part-time job.
I have excellent written and verbal communication skills that I have developed through the Lingua Franca courses. I even emerged as the “best written work” during our Faculty students presentation.
Microsoft Suite, especially Microsoft Word, Excel, and PowerPoint, are my strong points. They were the software I used in my part-time job while in school. In addition, I speak Yoruba fluently, which could be useful for client communication given your location.
I have a strong work ethic, I’m very motivated, and am interested in XYZ Holdings & co and the exciting work you do. I’m confident that I’ll be able to learn quickly, acquire the essential abilities, and make substantial contributions to your team.
I sincerely appreciate all of your time and consideration. I am available for an interview whenever it is most convenient for you. You can contact me at +234801234567 or chiomasalami@email.com.
Sincerely,
Chioma Salami
See also: How To Write An Application Letter to a Hotel in Nigeria With No Experience
Sample 2 -A Sample Letter of Application
Chioma Salami
+234801234567
chiomasalami@email.com
June 26, 2020
Dear Mr. Mark,
I’m writing to express my interest in the secretary position advertised on your official job board. Despite the fact that I lack official secretarial experience, I have a strong foundation of transferable abilities and am a very motivated student.
I was quite adept at managing my time at The University of Calabar, juggling extracurricular activities, part-time work, and homework. I have good written and verbal communication skills, which I honed during my studies through group projects and presentations. I am proficient in Microsoft Word, Excel, and PowerPoint, so I can quickly learn any new program required for the role.
I also type rapidly and with great attention to detail. This ensures accuracy when writing documents and keeping records. I am confident in my ability to prioritize projects and handle them successfully since I am a very organized person.
I have a strong work ethic, a high level of motivation, and a genuine desire to learn more about the administrative profession. I’m confident that I’ll be able to learn quickly, acquire the essential abilities, and make substantial contributions to your team.
I sincerely appreciate all of your time and consideration. I am available for an interview whenever it is most convenient for you. You can contact me at +234801234567 or chiomasalami@email.com.
Sincerely,
Chioma Salami
Sample 3
Chioma Salami
+234801234567
54 Cherub, Guna, Imo State
22nd July, 2024.
Mrs Nneka
Admin Officer
Choral Incorporated
Dear Mrs. Nneka,
I’m writing to express my interest in the Secretary position. Despite my lack of official secretarial experience, I have a strong foundation of skills that will be valuable in this position, and I am a very motivated student.
As a Customer Service Representative at Danlad Furnitures, I honed my organizational and communication skills. I handled a lot of calls well, answering clients’ questions and ensuring their satisfaction. This experience boosted my ability to efficiently prioritize tasks while maintaining a positive and professional attitude.
When I worked at Duo Conglomerate, I had excellent interpersonal skills, which allowed me to connect with consumers from all backgrounds. This experience will allow me to communicate more effectively with clients, coworkers, and visitors to your company.
I type swiftly and pay great attention to detail. I am proficient in Microsoft Word, Excel, and PowerPoint. I am confident in my ability to quickly learn any new software required for the role.
I also have good organizational skills and a track record of successfully managing multiple jobs at once. In my previous employment, I efficiently managed the rapid follow-up on queries and maintained accurate customer records.
I have an excellent work ethic and am a highly motivated and well-prepared student. I am thrilled to contribute to the smooth operation of your office and learn more about the administrative domain. I’m confident that I’ll be able to learn quickly, acquire the essential abilities, and make substantial contributions to your team.
I sincerely appreciate all of your time and consideration. I am available for an interview whenever it is most convenient for you. You can contact me at +234801234567 or chiomasalami@email.com.
Sincerely,
Chioma Salami
See also: How to Write an Application Letter to a School as a Student
Conclusion
If you follow this format and the tips we’ve provided, you may even be considered above those with substantial experience. Remember to proofread your secretary application letter with no experience before sending it out. Best of luck!
References
- Jobzilla – how to write secretary application letter with no experience
- Resumemaker – how to write secretary application letter with no experience
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