It is possible to obtain information from a student about the courses they took and the grades they got for each. When applying for a job or education at a university, you require a formal transcript. You will need to request it though.
A university formal transcript request letter is written by a student who attended the relevant university to continue their education. The registrar or other relevant record-keeping official of an educational institution gets the letter.
An official letter requesting a transcript tells the relevant person that you wish to access your whole course record and grades. It also works as verification of a request for transcripts in the event of documentation requirements.
In this article, we will explain how to write a formal application or request letter for a university transcript with a sample.
Tips For Writing A Transcript Request Letter
- Mention that you attended the school as a student.
- Mention the year you attended, the course you took, and the graduation date.
- Provide a reason for your request for the transcript.
- Mention the company or corporation that is requesting the transcript.
- Explain the transcript’s urgency.
- Provide a physical or mailing address to which the transcript can be given.
- Use formal language and material.
- If you paid for the transcript, include the receipt.
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How to Apply for a Transcript Certificate?
The steps to receive a transcript certificate are as follows:
Contact The Institution
Students can receive their previous school transcript certificate by filling out a request form. The institution’s admissions office may be able to help.
Complete The Transcript Request Form
To receive a transcript, students must complete the transcript request form and submit the relevant documents.
- The application form
- Proof of payment
- Copies of their school records and degree certificates
- Copies of their photo ID and the application’s acknowledgment receipt
Submit the academic transcript certificates to institutions
Students can send the transcript to any college or university of their choice. After submitting the certificate, call the school because the majority only accept official transcripts.
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How To Write An Application Letter For University Formal Transcript Request Letter In Nigeria
1. Heading
In the heading, write your name, address, phone number, and email address.
2. Date
The date you’re writing the letter is written in the line just below the heading.
3. Recipient’s Information
Recipient contact information includes the name and address of the school, college, or university’s registrar’s office or transcript request office.
4. Subject
A brief, simple subject line such as “Transcript Request – [Your Full Name]” that clearly says that you are requesting a transcript.
5. Introduction
Begin the letter with a polite and respectful tone. State that you are writing to request an official copy of your academic transcript.
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6. Identification Information
Provide your full name, registration number, or student ID, and, if available, the dates you attended the school.
7. Details of Request
Indicate in detail that you are asking for an official transcript and how many copies you need. State of the transcripts should be sent to any specific addresses or organizations.
8. Release Authorization
If required by the institution, include a statement authorizing the release of your academic records to the specified recipients.
9. Transcript Format
Indicate whether you want the transcripts on paper, online, or both, as well as any other services you may require, such as notarization or faster processing.
10. Payment Information
Provide information about any costs associated with obtaining transcripts, as well as payment methods (credit card, money order, check, or online).
11. Contact Information
If there are any follow-up messages, include your contact information, such as phone number and email address.
12. Delivery Address
If you want the transcripts forwarded to you, indicate your entire mailing address.
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13. Complimentary Close
Finish the letter with a formal close, such as “Sincerely” or “Yours faithfully.”
14. Signature
Leave space above your typed name for a handwritten or digital signature.
Sample University Formal Transcript Request Letter Example
Your Name
Your Address
City, State
Email Address
Phone Number
Date
To,
University Name
University Address
City, State
Request for Issuance of University Transcripts
Dear Sir/Madam,
I am writing to request the issuance of my university transcripts. I was a student of [Year] batch in the [Department] department, and my roll number was [Your Roll Number].
Currently, I am applying for higher education overseas and need my university transcripts to complete the Academic Evaluation Center (APS) application. This evaluation is vital for my college applications and holds significant importance in my pursuit of higher education abroad.
I kindly request your assistance in expediting the issuance of my transcripts. Your prompt action in this matter would be greatly appreciated.
If any specific documents or information are required from me to facilitate the transcript issuance, please inform me. I am committed to providing any necessary details promptly to ensure a smooth process.
Thank you for your attention and understanding. Your support in this matter would greatly aid my academic endeavors. I can be reached at [Your Phone Number] or [Your Email Address] for any updates or clarifications.
Sincerely,
Your Full Name
Your Signature
CC: Department Name
Additional Copies
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Conclusion
A candidate writes a request letter to the university they attended, asking for his formal transcript. This letter should note the dates of attendance, the courses taken, the period of study, and the graduation date.
Additionally, justify the transcript request and mention who has requested for it. The letter must be official and have a formal tone.
References
- Letters.org –university formal transcript request letter sample
- Assignment point –university formal transcript request letter
