Is a cover letter the same as an application letter? What is their difference?
In today’s competitive job market, job seekers are constantly looking for ways to stand out from the crowd and make a positive impression on prospective employers. The application letter and cover letter are two essential tools in the job seeker’s toolkit.
Although these terms are sometimes used interchangeably, they have distinct implications when it comes to employment.
In this guide, we will look at the key differences between a cover letter and an application letter, as well as step-by-step instructions for writing both efficiently.
Learn about cover letter vs application letter.
Is a Cover Letter the same as an Application Letter?
Is an application letter and a cover letter the same? No. They serve different purposes during the recruiting process. A cover letter introduces you to the firm and is more generic, whereas an application letter is tailored to a specific job vacancy and focuses on your qualifications for the position. However, both letters are essential tools for demonstrating your abilities and enthusiasm to potential employers.
We will explain the reasons an application letter is not the same as a cover letter and give their differences and lots more below.
See also: How To Write an Application Letter for Nursing Students with no Experience in Nigeria
What is an Application Letter?
An application letter is a formal document provided by a job seeker to indicate their interest in a specific job position. It is also known as a job application letter or a letter of application.
The main purpose of an application letter is to present the applicant and their qualifications to a potential employer.
In contrast to a resume or CV, which provides a detailed account of a person’s work history, an application letter is tailored to a specific job opportunity.
How to Write an Application Letter
1.Conduct Research on the Job Opening
Before you start writing your application letter, read the job posting thoroughly. This requires understanding the position’s duties, responsibilities, and organizational culture.
The more you know the role, the better you’ll be at matching the employer’s requirements to your qualifications and abilities.
See also: How To Write an Application Letter for Undergraduate Students with no Experience in Nigeria
2.Format and Structure
The format of an application letter should be identical to that of a business letter. Here is a simple structure to stick to:
- Heading: Include your name, address, phone number, and email address. Then, place the date below them.
- Recipient Information: Below the date, list the recipient’s name, title, business name, and address. If this information is not given in the job advertisement, address the letter to the recruiting manager.
- Use a formal salutation to open your letter, such as “Dear Mr. Mmesoma” or “Dear Hiring Manager.”
- Begin with an engaging introduction that highlights the specific position you’re looking for and how you learned about it. Demonstrate your excitement for the role.
- Body Paragraph: Use one or more paragraphs to highlight your credentials, abilities, and relevant experiences. Give specific examples of how your experience meets the job requirements.
- Finish by briefly expressing your interest in the position and asking for an interview. Indicate that your resume is attached for reference.
- Finish with a formal statement, such as “Sincerely” or “Yours faithfully,” then sign your name typed if submitting by email. Your phone number and email can still be written underneath your name
3.Customize Your Letter
Each application letter should be customized for the specific job you’re applying for. Highlight the qualifications and experiences that make you an ideal candidate for that particular position. Avoid using a generic, one-size-fits-all letter.
4.Display Your Skills
In your application letter, highlight the most relevant experiences and abilities for the role. Emphasize successes, initiatives, or experiences that demonstrate your ability to succeed in the role.
See also: How To Write an Application Letter for High School Graduate With No Experience in Nigeria
5.Proofread and Edit
Before sending your application letter by email, double-check its spelling, grammar, and formatting. A well-written letter with no typos demonstrates professionalism and careful attention to detail.
6.Include the necessary Documents
If the job advertisement demands it, send any additional documents such as transcripts, certifications, writing samples, etc. to your application letter.
When do Applicants Need an Application Letter
You send an application letter when;
- A job opening has been announced
- The company expressly requests that you submit an application letter
- You wish to make your resume personalized
Application Letter Example
Name
Address
Email Address
Phone Number
Date
Recipient’s Name
Recipient’s Title
Company Name
Dear [Recipient’s Name],
I am writing to apply for the [Position Name] at [Company Name], as advertised on [Where You Found the Job Posting]. With my strong background in [Relevant Skill/Experience], I am excited about the opportunity to contribute my expertise to your team.
In my current role at [Current Company], I have consistently demonstrated my proficiency in [Relevant Skill]. For instance, [Provide an Example of an Achievement or Project Relevant to the Position]. These experiences have honed my abilities and prepared me for the challenges and responsibilities of the [Position Name] role at [Company Name].
What sets [Company Name] apart for me is its reputation for [Company Attribute or Project]. I am deeply impressed by the impact your organization has made in [Industry or Field], and I am eager to be part of such an innovative and forward-thinking team.
Please find my resume attached, which offers a more comprehensive overview of my qualifications. I am enthusiastic about the opportunity to discuss how my skills can contribute to the continued success of [Company Name].
I can be reached at [Your Email Address] or [Your Phone Number]. Thank you for considering my application. I look forward to the possibility of becoming a part of the [Company Name] family and working toward achieving its goals.
Sincerely,
Name
What is a Cover Letter?
When applying for a job, provide a cover letter also known as a covering letter along with your resume. A cover letter is more general and can be used for a number of job applications, as opposed to an application letter, which is typically tailored to a specific employment post.
A cover letter is primarily intended to introduce yourself, highlight your qualifications, and explain why you are an excellent fit for the organization.
See also:How To Write a CV for Job Application in Nigeria with no Experience
How to Write a Cover Letter
1.Do some Research on the Company
Before you start writing your cover letter, research the firm to which you are applying. Learn about their mission, values, culture, and most recent accomplishments. With this knowledge, you may adjust your cover letter to suit the company’s aims and values.
2.Format and Structure
The following elements should be included in a well-organized cover letter:
- Heading: Put your contact information and date at the top, exactly as in an application letter.
- Recipient information: If the hiring manager’s name appears in the job advertisement, address the letter to them. If not, select an appropriate recipient. Instead, use a broad greeting, such “Dear Hiring Manager.”
- Begin with an engaging introduction emphasising the role you’re interested in and how you learned about it. Tell them you’re excited about the company and why you’d be a good fit.
- Body Paragraphs: In one or more paragraphs, highlight your experiences, education, and skills. Highlight your accomplishments and efforts in previous employment. Emphasize how your skills match the needs of the organization.
- In the final paragraph, express your enthusiasm for the position and quickly outline your interest in the company. Declare that you wish to talk more about your qualifications during an interview.
- Finish with a polite closing such as “Sincerely” or “Best regards,” then sign your name and signature.
3.Personalize Your Cover Letter
Despite being more generic than an application letter, a cover letter should still be personalized to the specific business and position. Ensure your material represents the company’s values and explains how you may contribute to its success.
4.Emphasize Transferable Skills
In your cover letter, discuss transferable skills and how they can be applied to various businesses and professions. Describe how your diverse set of talents helps you be adaptable and a useful team member.
5.Match Your Resume
Your cover letter should enhance, not replace, your CV. Put your cover letter in context and highlight specific accomplishments or experiences relevant to the post in the cover letter.
6.Proofread and Edit
Like an application letter, your cover letter should be thoroughly revised and reviewed to ensure it is well-written and error-free. Attention to detail is vital.
When Should I Use a Cover Letter?
- Typically, cover letters are used when:
- You apply for a position without referring to a specific job posting.
- A cover letter is required when applying for jobs.
- You want to show interest in a company beyond a specific job posting.
Cover Letter Example
Name
Address
Email Address
Phone Number
Date
Recipient’s Nam
Recipient’s Title
Company Name
Company Address
Dear [Recipient’s Name],
I am writing to express my strong interest in the [Position Name] position at [Company Name], as advertised on [Where You Found the Job Posting]. With a proven track record in [Relevant Skill/Experience], I am confident that my qualifications align perfectly with the requirements of this role.
In my previous role at [Previous Company], I [Briefly Describe an Achievement or Responsibility Relevant to the Position]. This experience allowed me to hone my [Relevant Skill] skills and contribute to the growth and success of my team. I am eager to bring this expertise to [Company Name] to contribute to its continued excellence.
One aspect of [Company Name] that particularly excites me is [Specific Company Attribute or Project]. Your commitment to [Company’s Values or Mission] aligns perfectly with my professional values, making [Company Name] a natural fit for my career goals.
Enclosed is my resume, which provides further details about my qualifications. I welcome the opportunity to discuss how my skills and experiences can benefit [Company Name] in greater detail. Please find my contact information below:
Email Address
Phone Number
Thank you for considering my application. I look forward to possibly joining the team at [Company Name] and contributing to your ongoing success.
Sincerely,
Name
See also: How To Write a Cover Letter with No Experience But Willing to Learn in Nigeria: Sample & Templates
Application letter vs Cover Letter – Difference between Cover Letter and Application Letter
The following are some differences between a cover letter and an application letter. It answers the question; is a cover letter the same as an application letter? No, they are not.
1.The Letter’s Purpose
Although the purpose of a cover letter and an application letter are similar, there are significant distinctions in the specific reasons you might write each letter. When applying for a job, you can utilize your cover letter, which can be shorter, to introduce your CV. A cover letter and a portfolio, CV, and recommendation letters are often included in an application packet.
An application letter is a detailed document with more information about the candidate’s background and qualifications. Even if there are no employment openings, you can still send an application letter expressing your interest in working for the organization.
2.Introduction
Every letter’s introduction frequently follows a specific format. The first paragraph of a cover letter should include two to three sentences that describe the applicant’s background and the position for which they are applying.
An application letter typically begins with a lengthy introduction that details the candidate’s qualifications, experience, responsibilities, and goals. The opening normally consists of four to five phrases. Hiring managers should get information from a more detailed introduction, usually included in a resume.
3.Experience at work
A cover letter summarizes relevant experience, but an application letter’s work experience section further details your previous career. An application letter should include:
- The name of the company for which you worked.
- The duration of your employment.
- Specifics about your job obligations.
See also: How To Write an Application Letter for Bank Job With No Experience in Nigeria
4.Length of letter
Although they differ in length, an application letter and a cover letter may contain similar content. Generally, application letters are longer and contain more information. Because resumes are not required, applicants must provide extensive information about their education, employment background, abilities, and career goals. Typically, application letters take up an entire page.
A cover letter is typically brief because candidates include a CV showing their qualifications and job experience. However, it might be up to one page long.
5.Attachments to Letters
Candidates typically attach supplementary files to their cover letters based on the business and industry criteria. A company, for example, may request that a graphic designer submit a portfolio of previous work as part of their application materials. Application letters are sent as standalone papers and do not include any attachments.
6.Educational purposes
While resumes and cover letters are commonly used for job applications, application letters may also be used for internships and academic programs.
In addition to expressing your interest in the program, it may include information about your background and other qualifications. Your educational goals can also be addressed in your application letter.
If a candidate lacks considerable educational or professional experience, academic institutions typically request an application letter, which allows them to discuss the applicant’s strengths and aims rather than experience.
7.When to application letter vs cover letter
You can personalize each letter to the organisation’s hiring procedure and job openings. When applying for a specific job, applicants usually include a cover letter tailored to the employer’s specifications. Even if there are no open positions, individuals can still submit an application letter to be considered for future employment.
Instead of providing a traditional resume and cover letter, some employers may request that you submit only an application letter for a position.
To determine which letter to send, refer to the job advertisement where employers outline the requirements for applicants. A job posting may state, “Please attach an application letter” or “Please include a resume and cover letter.”
See also: How To Write an Application Letter for a Fresh Graduate with No Experience in Nigeria
Conclusion
To summarize, application letter vs cover letter serve different purposes during recruiting. A cover letter introduces you to the firm and is more generic. In contrast, an application letter is tailored to a specific job vacancy and focuses on your qualifications. However, both letters are important tools for demonstrating your abilities and enthusiasm to potential employers.
By understanding the difference between an application letter and/vs a cover letter and mastering the art of writing them, you can increase your chances of landing your dream job.
References
- Resume.io– cover letter vs application letter
- Cake resume – difference between cover letter and application letter
