A new apartment presents its own set of issues when it comes to addressing mail and ensuring that it arrives in the correct apartment. A correct apartment address is important for the timely delivery of mail and commodities.
Imagine the case in which someone moves and forgets to update their address; invoices, notices, and other communication may arrive at the wrong address, resulting in serious consequences.
As a result, it is important that you quickly and properly provide the information for your new apartment location. A proper address ensures prompt mail delivery, which protects your financial and personal well-being.
You don’t want to miss bills deadline, do you?
How To Write An Address With An Apartment Number
USPS asks that senders include their apartment address in three lines, as they would with many other ordinary addresses. The apartment number goes on the second address line:
Legal Name of the Recipient
Street number, street name, apartment number
City, state, ZIP code
For example, the address format for an apartment in Colorado, Denver would look like this:
JERRY HAMSON
109 TREASURE ST APT 700
COLORADO DENVER 33602
If you can’t comfortably squeeze all that information onto the second line, you can write the apartment number on the third line. Then, move the city, state, and ZIP code to a new fourth line, like this:
JERRY HAMSON
109 TREASURE ST
APT 700
COLORADO DENVER 33602
You may need to mention the apartment building the unit is in. Enter the building’s letter or number as follows:
JERRY HAMSON
109 TREASURE ST BLDG E APT 700
COLORADO DENVER 33602
The second line is getting busy. Remember that if you can’t fit everything on one line, move any supporting information to a new line. That is the information for the building and apartment in the previous example.
You will probably have to deal with an employee from a company that works out of an apartment, room, suite, or other type of rental accommodation. In this case, you would move the last two lines down and add the company name on its own second line.
JERRY HAMSON
LAWSON SECURITIES LIMITED
109 TREASURE ST APT 700
COLORADO DENVER 33602
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The Formula To Write An Address With An Apartment Number
The name and address should only be written on the front of the envelope. Do not include anything extra on the front, such as a return address or a note showing that it is a gift. If you wish to keep your home address private, you can forward the rest of your mail to a post office box.
Full Legal Name: On the first line, put the recipient’s entire legal name, first and last, in capital letters. They may not receive the letter since, even if you know them by another name, the flat most likely does not know that name.
Street Number and the apartment number: Write the full street address followed by the apartment or suite number on the second line.
Street Number → Street Name → Unit Designator Abbreviation → Unit Number
ZIP Codes: The method for line three includes the city, state abbreviation, and zip+4 code.
In the end, it should look something like this:
JERRY HAMSON
109 TREASURE ST, APT 700
COLORADO, DENVER 33602
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How to Write An Address with An Apartment Number on One Line
You can write an address with an apartment number on one line or sentence, and use a comma before the apartment or suite number, the city, and the state. However, it isn’t necessary to use a comma before writing the zip code.
Write an address with the apartment number in one line like this, for example; James Doe. 3425 Stone Street, Apt. 2A, Jacksonville, FL 39404.
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Apartment Address Format Guidelines
Are you confused about why these addresses are printed in uppercase? Postal sorting machines usually always recognize addresses that are written in capital letters. This is especially true for printed addresses, although it also applies to handwritten ones.
In addition to caps lock, the USPS suggests other options. Next time you write an apartment address, try to follow these rules:
- Say goodbye to most punctuation: If you’ve spent your entire life adding commas and periods to addresses, you might be astonished to hear that punctuation actually slows down mail sorting machines.
- Stick to the left side: The first letters of each line in an address should match to one another. If at all possible, avoid centering each line.
- Read it from a distance: Keep your package or envelope at arm’s length. You should be able to easily read the apartment address.
- Don’t return to sender: Check that the top left corner has a return address put on it. If the return address is an apartment address, use the same format.
- Stick with dark ink on light paper: Black ink on white paper is best. If you want to add a little color, make sure there’s plenty of contrast between the two. Can you still read it at arm’s length?
- Pencils are out: For handwritten apartment address, the USPS recommends using a pen or permanent marker.
- Boring fonts are best: Plain fonts like Times New Roman or Helvetica are easier to sort. The simpler the handwritten address, the better.
- Abbreviations are your friend: Apt stands for apartment, and it is preferred. This also applies to words like “road” and “street” (St. or Rd.). Additionally, remember that periods are not needed after abbreviations.
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What Should Be Abbreviated?
The USPS has accepted several of the most regularly used abbreviations, including:
APT (apartment)
BLDG (building)
FL (floor)
RM (room)
STE (suite)
Basement – BSMT
Front – FRNT
Lobby – LBBY
Hanger – HNGR
Slip – SLIP
Lot – LOT
Pier – PIER
Rear – REAR
Side – SIDE
Front – FRNT
Lower – LOWR
Space – SPC
Trailer – TRLR
Unit – UNIT
Key – KEY
Penthouse – PH
Department – DEPT
Office – OFC
Space – SPC
Because the word “unit” is not abbreviated, you can use UNIT or Unit instead. If you want to use the pound sign (#) instead of a designator like the ones shown above, include a space before and after it.
As is usual, uppercase characters are preferred. If you choose the other option, do not use punctuation and instead uppercase the first letter of the abbreviation.
Apartment number 600 should look like this: APT 600
You could also write this: Apt 600
Or this: # 600 (remember the extra space)
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How to Write International Apartment Addresses
When sending mail to other countries, it is important to understand the various address formats. Here is an illustration of how apartments could be dealt with in some key nations, taking into account each country’s specific structural features:
United States:
Jane Madu
123 Maple St, APT 45
Los Angeles, CA 90001
USA
U.S. addresses typically include the recipient’s name, street address with apartment number (commonly followed by “APT”), city, state, ZIP code, and country information, if available for international mail.
United Kingdom:
John Smart
Flat 22, Baker Street 45
London W1U 8EW
UNITED KINGDOM
In the United Kingdom, apartment units are referred to as “Flat” within a building. In the United Kingdom, the postal town and postcode are mentioned after the street address.
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France:
Marie Curie
Appartement 33, 55 Rue du Faubourg Saint-Antoine
75011 Paris
FRANCE
In French addresses, the street name, postal code, city, and country show after the apartment and building numbers. The term “appartement” can also be abbreviated to “Apt.”
Japan:
山田太郎
〒150-0001 東京都渋谷区神宮前 1-2-3 マンション名 101号室
JAPAN
In Japan, apartment addresses frequently include the building name and room number information at the end, with the postal code showing first, followed by the prefecture, city, district, and street number information.
Australia:
Lucy Hart
Unit 10, 123 Kangaroo Street
Sydney NSW 2000
AUSTRALIA
Australian addresses are similar to those in the United States, except a street address followed by a unit number, city, state abbreviation, and postal code; “Unit” is also used for apartments.
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Steps to Write an International Apartment Address
International mailing is a difficult process that must be completed flawlessly because each country uses a somewhat different addressing system for apartment numbers, street names, and postal codes. When mailing overseas, each addressing system must be meticulously followed to ensure that mail is delivered on time and undamaged.
- Make sure that the address format is appropriate for the targeted country.
- When shipping abroad, include the English version of the company’s name at the bottom of each address for maximum clarity.
- Addresses must be printed or typed properly to avoid confusion with foreign postal providers.
- Following these ideas ensures your worldwide letters move easily and effectively through foreign postal networks, arriving at their destination.
What Happens If You Don’t Put The Correct Information?
If your address is not written with official abbreviations, the mail carrier will be unable to determine where your mail should be delivered, and you will most likely have a large amount of undeliverable mail.
When establishing an apartment address, make sure to include the correct postal code for your location and include a state abbreviation because the post office uses these to identify the region of the country from where your mail is coming.
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In Conclusion
While it may be quicker to type “Suite #1234” in the address section, this will not ensure that your message gets delivered correctly. When mailing mail to an apartment, it is best to write all four lines of the address. This allows USPS staff to properly identify and make your delivery.
We hope this article explains how to write an apartment number perfectly.
References
- Redfin –how to write an address with an apartment number example
- Roadway moving -how to write an address with an apartment number
