Office staff or assistant is one job position responsible for administrative and human resources-related tasks. To send in an application for this role, you need to be good with admin tasks, and schedules, hands-on and computer-savvy.
Having said that, do not let a lack of experience deter you from getting into the corporate world. In fact, the easiest role to badge with no experience in Nigeria is that of an office staff or assistant.
The job I somewhat tedious because some bosses will make you run personal errands. Take this as insider information from someone who was in that shoe.
Now, let’s get to the business of the day and sort out your office staff application letter for office staff with no experience.
How To Write An Application Letter for Office assistant Staff Job with no Experience in Nigeria
These are the steps to follow to write that winning office assistant application letter;
1.Create a professional header for your application letter
Start with your contact information. After this, write the date. Then the contact details of the recipient. Include the organization’s name and address in the recipient’s details.
Here is an example:
Your name and surname
phone number
email address
Date of writing
Recruiter’s name and surname
Recruiter’s title
Organization’s name
Organization’s address
See also: How To Write An Application Letter for Bank Job with no Experience in Nigeria
2. Introduce yourself and mention the office position you are applying for
Introduce yourself and state the reason for writing. You can start your letter by addressing the recruiter by name to get their attention and entice them to continue reading the letter.
Mention the details of the specific position you’re applying for which in this case is office assistant. List your general office skills and professional background if you have any experience.
3. Highlight relevant administrative skills and strengths
After the introduction, the next paragraph should show how you meet the role’s requirements. Look at the job advertisement and write how you meet the job-specific skills and other requirements. Give examples of your previous experience, if you have an experience even in a non-related role that is relevant to the skill being discussed.
When you apply for the role of an administrative/office assistant with no experience, mention that you are willing to undergo training and learn new technologies and office procedures to become better at your tasks.
4. Provide reasons for applying for the role of an office staff with no experience
In this paragraph, mention that you don’t apply to every office assistant job but are interested in this role by explaining why this role appealed to you. Give a reason that is related to your goals and will build the organization, don’t give a generic answer.
5. End with an interesting call-to-action and professional sign-off
End your letter with a call to action, like requesting a callback or an interview. Reiterate why you believe you are the best candidate for the role of an office staff with no experience.
Give a professional signoff of Sincerely followed by your name and a contact name, phone number, and email address.
Example Of Application/ Cover Letter For The Position Of An Entry-Level Office Staff Assistant With no Experience
Here are two examples you can use as inspiration for when you need a cover letter to apply for the role of an entry-level administrative assistant.
See also: How To Write Simple Application Letter for Cashier Position With No Experience in Nigeria
Example cover letter for a candidate with some administrative experience
Peter Aarles
Grandeur NileRoad, Abeokuta.
peter.aarles@gmail.com.
07012345556.
June 20, 2024.
Martina Smith
General Manager
ABC Office Services
Abeokuta
Dear Miss Martina,
I recently graduated from the university with a bachelor’s degree in English. I am detail-oriented with a knack for scheduling, organization and ensuring proper documentation and record-keeping. Also, I have transferable clerical skills from my three years as a librarian’s assistant. I am confident that I am the perfect candidate for the office staff position at ABC Office Services.
In the job advertisement, you stated you are looking for a candidate who can organize an office, including filing documents, planning, and scheduling meetings and events, and liaising with clients daily. I had similar tasks in my work as a librarian’s assistant where I had to assist the librarian with the organization of books, filing book orders and other library documents and scheduling training sessions for students. When I consider the job tasks you listed in the job advertisement, I am confident that I can meet the position’s requirements if you appoint me to the role.
I would be happy to meet to discuss your objectives and ideas for your office, including the role I can play as an office assistant.
Sincerely,
Peter Aarles
peter.aarles@gmail.com.
07012345556
Example Office Assistant Application or cover Letter For Office Staff With No Experience
Chris Gandi
Grandeur NileRoad, Abeokuta.
Gandichris2@gmail.com.
07012345556.
June 20, 2024.
Martin Smith
Human Resource Manager,
ABC Office Services.
Abeokuta.
Dear Mr. Smith,
I have been a stay-at-home mum for the past five years. I love organization and have a keen eye for detail. Although I don’t have formal work experience, I have administrative skills from being the secretary for the local sports club for the past three years. I believe I am the right candidate for the office staff position at ABC Legal Services.
In the job ad, you stated you are looking for someone who can answer phone calls, do basic budgeting, and develop a filing system. As the secretary of the local sports club, I have been handling similar responsibilities as I was responsible for the budgets and record-keeping for the club. When I consider the job functions in the job advertisement, I know I can help make a difference in the administration of your organization if I am appointed to this role.
I would love to set up a call with you to discuss my ideas for your office, including the role I can play as an office staff at your organization.
Sincerely,
Chris Gandi
Gandichris2@gmail.com.
07012345556
Example of a strong Introduction
As a recent graduate with a Bachelor’s degree in Business Administration, I am eager to apply my strong attention to detail, organizational skills, and passion for excellence to the Office staff/assistant position at your esteemed organization. Although I may not have direct experience in an administrative role, my academic background and internship experience have equipped me with a robust understanding of office management, project coordination, and effective communication. I am confident that my ability to learn quickly, coupled with my drive to succeed, will make me a valuable asset to your team.
Example 4
Vance Everett
09088776655
vance@everett.com
October 20, 2024
Saviour Liszney
Hiring Manager
SeikoSonic
Dear Saviour Liszney,
I am writing to express my strong interest in the Office Assistant position at SeikoSonic. Although I am a recent graduate with no professional experience in this role, I am confident in my ability to contribute to your team and provide exceptional administrative support. The opportunity to work at SeikoSonic is truly exciting to me, as I have long admired the company’s commitment to innovation and excellence.
During my studies, I developed a strong foundation in organizational skills, attention to detail, and time management. Through various coursework and projects, I have honed my ability to prioritize tasks, handle multiple responsibilities simultaneously, and maintain a high level of accuracy. I am confident that these skills, combined with my strong work ethic and dedication to excellence, make me a great fit for the Office assistant role at SeikoSonic.
In addition to my academic achievements, I have also actively sought out opportunities to gain practical experience in administrative tasks. I have volunteered at local non-profit organizations, where I assisted with data entry, file management, and scheduling. These experiences have allowed me to further develop my communication skills, attention to detail, and ability to work effectively in a team environment.
I am particularly drawn to SeikoSonic because of its reputation for fostering a collaborative and supportive work culture. I believe that my positive attitude, adaptability, and willingness to learn would make me a valuable addition to your team, and I am eager to contribute my skills and grow professionally within the company.
Again, I would like to reiterate my strong interest in the Office assistant position at SeikoSonic. I am confident that my passion for excellence, strong organizational skills, and dedication to providing exceptional support would make me a valuable asset to your team. Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to the success of SeikoSonic.
Sincerely,
Vance Everett
Conclusion
We hope this guide has been of immense help in writing the application letter for an office assistant role. All the best!
References
- Teal – office staff assistant application/cover letter with no experience example
- Indeed – office staff assistant application/cover letter with no experience example
