There are times when you may need to take a leave of absence from work for personal reasons, such as your own wedding or that of a family member. In such instances, it is important that you formally inform your manager, employer, and colleagues about the event.
By doing this, you’ll give your employer the opportunity to plan for your absence and ensure proper documentation and uninterrupted workflow. In addition, you can ensure a smooth leave process and be free to focus and make proper plans for the event.
In this article, you’ll learn how to write a marriage application letter, including the dos and don’ts. We’ll also provide some templates and samples.
What Is an Application for Marriage Leave?
An application for marriage leave is an official document that you write to inform your direct report, manager, or fellow workers about your absence from work due to the forthcoming event of your marriage or someone else’s. Your marriage application letter should typically include the reason for the leave application, the specific dates of your absence, plans or procedures for backup, and sometimes, an invitation.
The marriage leave application letter gives the company prior notice so that it can make plans for your absence and also gives you the freedom to focus on your preparations. Note that many employers need this document to update their records or for documentation purposes.
When to Write a Marriage Application Letter
You likely need to write an application for marriage leave if you’re formally working in an establishment, schooling in an institution, or serving in an organization, whether public or private, and you need time off from work to attend a wedding event. In this case, you may write an application for 3 days leave for marriage if you wish to quickly attend a friend’s wedding and return. However, the specified duration of your application for wedding leave may extend up to 15 days or even a month if you’re attending your own wedding.
On the other hand, if you’re a parent or a guardian, you may also need to write an application for marriage leave in school so that your child can join you in attending the family event.
Note that you will need to write an application for marriage leave well in advance of the event. The notice period can depend on your company or organization, but you can write an application for wedding leave around one or two weeks before the event.
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What to Include in an Application for Wedding Leave
The policy relating to an application for wedding leave may vary from one company to another, but a typical marriage application letter should include the following:
An invitation card (especially if you’re formally inviting the staff of the company to the wedding)
- Reason for the leave application
- The exact dates of the marriage activities
- The specific dates of your absence
- Plans or procedures for backup
How to Write an Application for Wedding Leave
You can use the following steps when writing an application for marriage leave.
Step 1: Write the subject
The subject line is what comes first in the letter, and it should express the reason you’re requesting a leave. Keep it clear and straightforward. You can possibly include the beginning and end dates of the leave to provide an easy summary and make it easy to identify the email. Remember to stick to the specified format if your company has one.
Example: “Leave Application for Brother’s Wedding – March 18, 2025, to March 25, 2025″
Step 2: Write the salutation
The salutation should be simple, formal, and professional because you are either addressing your superiors or fellow workers. A “Dear sir” salutation is appropriate if the email is addressed to your supervisor or manager. If you’re addressing coworkers, you can include their name, “Dear (name).”
Step 3: Provide the reasons and specify dates
Your reader should be able to understand the reasons for the marriage application letter, and you need to provide enough information in it. For instance, it should be clear whether you’re attending your wedding or somebody else’s. If it’s for another person, then you need to clarify your relation to that person.
Another important detail that you should add is the wedding location, especially if it is in another city. This will provide relevant context and can help convey the importance of the request. On a side note, you should make it a point of duty to notify everyone whose workflow may be affected for the duration.
The duration of your absence should be very clear in your leave application for marriage. The reader should know the exact dates and the number of days of absence. In this way, the employer can make plans and choose those who will perform important tasks in your absence to reduce the impact on workflow. You can thus specify the beginning and end dates of the leave period and include the number of working days.
Example: “I am pleased to inform you that my wedding is coming up on March 17, 2025, in Cairo. I therefore apply for a leave of absence with effect from March 10, 2025 up till March 25, 2025. This will give me enough time to prepare for the event.”
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Step 4: Mention handover processes/plans
It is good practice to arrange with a colleague or make plans with your direct report on how important work will be handled in your absence. As such, your absence will not delay important tasks or projects. When writing your application for wedding leave, you can then mention who will be taking over your tasks in your absence. Remember to hand over relevant documents that relate to current projects.
Example: “I have coordinated with Ms. Martha Gable, who will take care of my responsibilities during my absence. I will also ensure that all pending tasks are completed before my leave.”
Step 5: Summarize the application and ask for approval
Your application for marriage leave should be skimmable. That is, your HR official should be able to go through it and quickly understand the purpose and the appropriate dates of the leave period.
You can, therefore, restate your purpose and specify the dates or the number of leave days in your closing. Thereafter, you can include a polite request for the approval of the leave.
Examples: “I hope you will kindly approve my leave from March 10, 2025, to March 25, 2025 to enable me to attend my wedding event.”
Step 6: Append your signature
A marriage leave application is usually a formal letter, so you should stick to the format of a formal letter by including a professional signature and your designation at the bottom.
This should be the case even if the company’s approach to such documentation is casual. It will formalize the application, and the HR department can process it more easily.
Example:
“Regards,
Kenneth Acken
Senior Finance Analyst”
Template: Application for 3 days leave for marriage
You can use the template below for an application for 3 days leave for marriage.
To
[Direct report or Receiver’s name]
[Designation]
[Name of your company]
[Date]
Subject: Application for 3 days leave for marriage – [start date] to [end date]
Dear Sir/ Madam,
I am pleased to inform you that my sister’s wedding is coming up on [date of marriage] of [month] in [location]. I am writing to request 3 days leave from [start date] to [end date].
I have made arrangements to meet all my deadlines and do a proper handover of documents to [name] to cover any urgent tasks in my absence.
Kindly accept my request for 3 days leave from [start date] to [end date].
Thank you.
Sincerely,
[Signature]
[Your name]
[Designation]
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Template: Application for marriage leave in school
As a parent, you may want to inform the management of your child’s school of a family wedding and make a leave application. Here is an template that you can use as a model of an application for marriage leave in school:
To,
The Principal (Name of School)
Subject: Leave Application to Attend a Family Wedding
I am writing to apply for a leave for [the child’s Full Name], a student/pupil in [Class and Arm or Section], from [start date] to [end date]. We will be attending a family wedding and it is going to take place outside of town. This is an important family occasion, and the presence of the entire family is required.
We will ensure that [Your child’s name] completes any missed assignment and does not fall behind in studies. Furthermore, I will liaise with [Child’s Name]’s teachers so as to cover all necessary work for this period.
Thank you for your understanding and support.
Sincerely,
[Signature]
[Your name]
Sample: Marriage Application Leave for Own Marriage
You can use this sample of a request for leave for your own marriage ceremony as an inspiration.
Subject: Leave application for my wedding
Respected Sir,
I am delighted to inform you of my wedding that is scheduled to be held on November 24 in Maryland. In order to adequately prepare for the wedding ceremony, I am requesting a one-month leave to commence next Monday, November 11, 2025, and end on Friday, December 8, 2025.
My wedding invitation is attached to this mail, and I am extending an invitation to all my colleagues. Also, I have made arrangements with Mr. Blake from my marketing department to cover my responsibilities during my absence. I will hand over relevant documents and projects to him in due course.
I appreciate your support and hope that you will kindly consider my request and grant me leave for the specified dates. Thank you.
Regards,
[Signature]
David Copperfield
Marketing
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Sample: Leave Application for a Friend’s Wedding
If you need to take a leave of absence to attend your friend’s wedding, you may draw inspiration from this sample:
Subject: Application for Leave from May 25, 2025, to May 27, 2025.
Dear Sir,
I am writing this letter to request two days off from work to enable me to attend my friend’s wedding in Sydney. My trip to Sydney will begin on May 25, and the event is scheduled to be held on May 26, 2025. The two-day leave is from May 25 to May 27, and I will return to the office on May 28, 2025.
I have made arrangements for Mr. Aelis in the Logistics department to perform any emergency tasks, and I will ensure that I complete all pending tasks before I leave.
I hope that you will give kind consideration to my request.
Regards,
[Signature]
Aaron Mead,
Logistics Team Lead
Dos and Don’ts of Marriage Application Letter
The dos for writing marriage application letters include the following:
- Do not leave it to the last minute. Plan ahead and make your request for a leave of absence early enough.
- Do familiarize yourself with the company’s policies regarding time off.
- Be sure to discuss the dates, duration, and pending tasks with your manager and the person you’ll hand them over to on time.
- You may include a copy of the wedding invitation in your application for documentation purposes.
- Be specific about the dates, duration, and reason for the leave of absence.
- Maintain polite and professional language and tone.
- Do provide contact details through which you can be reached.
You can observe the following don’ts when writing marriage application letters:
- Don’t give vague reasons or dates that are not precise.
- Avoid using casual or informal language.
- Don’t use disrespectful or aggressive language or tone.
- Don’t use a last-minute approach for your application and handover.
- Your application should not convey an entitlement for automatic approval.
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Frequently Asked Questions on Application for Marriage Leave
You can first consult your employer and existing policies to know the procedures for taking a leave of absence. The usual requirement is to submit a written application for a leave of absence to your supervisor, manager, or HR department. Remember to include the specific dates of absence, your reason for the leave, and other relevant details.
The number of days of leave for the purpose of marriage is usually between two and 15 days or even longer if it’s your marriage. The duration, however, depends on religious, cultural, and geographic factors relating to the wedding, as some weddings can be very elaborate. Be sure to check your company’s policy regarding marriage leave applications.
Some employers require a minimum of a week’s notice for leave of absence applications. The notice period depends on the employer’s policies. You should submit your leave application letter early so that your employer can plan accordingly and reduce workflow disruptions.
Conclusion
It is important that your leave of absence is both smooth and professional. To ensure that, you must know how to write a marriage leave application letter and follow the do’s and don’ts highlighted above. You can also use the templates and samples given here as a guide. This includes an application template for a wedding leave in school and at an office.
With this guide, you can more effectively communicate your request to your employer, whether the leave is for your own marriage or for someone else.
References
- Indeed – application for 3 days leave for marriage
- Unstop – application for 3 days leave for marriage
